Archive Index Sytstems

 


 

 

Ohio State Laws on Optical Images

red1

State Archivist and Records Manager:

George Parkinson, Director

Ohio Historical Society

1982 Velma Ave., Columbus OH 43211

614-297-2510 fax: 614-297-2546

gparkins@winslo.ohio.gov


Charles Arp, Asst. State Archivist

carp@winslo.ohio.gov


Janet M. Carleton

Electronic Records Archivist & Webmaster

Ohio Historical Society, Archives/Library

(614) 297-2590

1982 Velma Avenue,

Columbus, Ohio 43211

jcarleto@winslo.ohio.gov

David R. Larson, State Records Administrator

Dept. of Administrative Services

4200 Surface Road, Columbus OH 43228-1395

614-466-3064 fax: 614-752-9299

red2

Section 2317.41


General Assembly: 121


Bill Number: Sub. House Bill 495


Effective Date: 10/04/96


"Photograph" as used in this section includes but is not limited to

microphotograph, a roll or strip of film, a roll or strip of microfilm, a

photostatic copy, or an optically-imaged copy.


To the extent that a record would be competent evidence under section

2317.40 of the Revised Code, a photograph of such record shall be competent

evidence if the custodian of the photograph or the person who made such

photograph or under whose supervision such photograph was made testifies to

the identity of and the mode of making such photograph, and if, in the

opinion of the trial court, the record has been destroyed or otherwise

disposed of in good faith in the regular course of business, and the mode

of making such photograph was such as to justify its admission. If a

photograph is admissible under this section, the court may admit the whole

or a part thereof.


Such photograph shall be admissible only if the party offering it has

delivered a copy of it, or so much thereof as relates to the controversy,

to the adverse party a reasonable time before trial, unless in the opinion

of the court the adverse party has not been unfairly surprised by the

failure to deliver such copy. No such photograph need be submitted to the

adverse party as prescribed in this section unless the original instrument

would be required to be so submitted.


Section 009.01


General Assembly: 116


Bill Number: Amended Sub. House Bill 238


Effective Date: 7-1-85


When any officer, office, court, commission, board, institution,

department, agent, or employee of the state, or of a county, or any

political subdivision, who is charged with the duty or authorized or

required by law to record, preserve, keep, maintain, or file any record,

document, plat, court file, paper, or instrument in writing, or to make or

furnish copies of any thereof, deems it necessary or advisable, when

recording any such document, plat, court file, paper, or instrument in

writing, or when making a copy or reproduction of any thereof or of any

such record, for the purpose of recording or copying, preserving, and

protecting the same, reducing space required for storage, or any similar

purpose, to do so by means of any photostatic, photographic, miniature

photographic, film, microfilm, or microphotographic process, or perforated

tape, magnetic tape, other magnetic means, electronic data processing,

machine readable means, graphic or video display, or any combination

thereof, which correctly and accurately copies, records, or reproduces, or

provides a medium of copying, recording, or reproducing, the original

record, document, plat, court file, paper, or instrument in writing, such

use of any such photographic or electromagnetic processes, for any such

purpose, is hereby authorized. Any such records, copies, or reproductions

may be made in duplicate, and such duplicates shall be stored in different

buildings. The film or paper used for this process shall comply with the

minimum standards of quality approved for permanent photographic records by

the national bureau of standards. All such records, copies, or

reproductions shall carry a certificate of authenticity and completeness,

on a form specified by the state records administrator.


Any such officer, office, court, commission, board, institution,

department, agent, or employee of the state, a county, or any political

subdivision may purchase or rent required equipment for any such

photographic process and may enter into contracts with private concerns or

other governmental agencies for the development of film and the making of

reproductions thereof as a part of any such photographic process. When so

recorded, or copied or reproduced to reduce space required for storage or

filing of such records, said photographs, microphotographs, microfilms,

perforated tape, magnetic tape, other magnetic means, electronic data

processing, machine readable means, graphic or video display, or any

combination thereof, or films, or prints made therefrom, when properly

identified by the officer by whom or under whose supervision the same were

made, or who has the custody thereof, have the same effect at law as the

original record or of a record made by any other legally authorized means,

and may be offered in like manner and shall be received in evidence in any

court where such original record, or record made by other legally

authorized means, could have been so introduced and received. Certified or

authenticated copies or prints of such photographs, microphotographs,

films, microfilms, perforated tape, magnetic tape, other magnetic means,

electronic data processing, machine readable means, graphic or video

display, or any combination thereof, shall be admitted in evidence equally

with the original photographs, microphotographs, films, or microfilms.


Such photographs, microphotographs, microfilms, or films shall be placed

and kept in conveniently accessible, fireproof, and insulated files,

cabinets, or containers, and provisions shall be made for preserving,

safekeeping, using, examining, exhibiting, projecting, and enlarging the

same whenever requested, during office hours.


All persons utilizing the methods described in this section for keeping

records and information shall keep and make readily available to the public

the machines and equipment necessary to reproduce the records and

information in a readable form.


Section 2303.12


General Assembly: 111


Bill Number: House Bill 205


Effective Date: 8/19/75


The clerk of the court of common pleas shall keep at least four books. They

shall be called the appearance docket, trial docket and printed duplicates

of the trial docket for the use of the court and the officers thereof,

journal, and execution docket. He shall also keep a record in book form or

he may prepare a record by using any photostatic, photographic, miniature

photographic, film, microfilm, or microphotographic process, electrostatic

process, perforated tape, magnetic tape, or other electromagnetic means,

electronic data processing, machine readable media, graphic or video

display, or any combination thereof, which correctly and accurately copies

or reproduces the original document, paper, or instrument in writing. He

shall use materials that comply with the minimum standards of quality for

permanent photographic records prescribed by the National Bureau of

Standards. He shall keep an index to the trial docket and to the printed

duplicates of the trial docket and of the journal direct, and to the

appearance docket, record, and execution docket, direct and reverse. All

clerks keeping records and information by the methods described in this

section shall keep and make readily available to the public the machine and

equipment necessary to reproduce the records and information in a readable

form.


Section 5301.09


General Assembly: 115


Bill Number: Amended House Bill 186


Effective Date: 09-20-84


All leases, licenses, and assignments thereof, or of any interest therein,

given or made concerning lands or tenements in this state, by which any

right is granted to operate or to sink or drill wells thereon for natural

gas and petroleum or either, or pertaining thereto, shall be filed for

record and recorded in such lease record without delay, and shall not be

removed until recorded. No such lease or assignment thereof shall be

accepted for record after September 24, 1963, unless it contains the

mailing address of both the lessor and lessee or assignee. If the county in

which the land subject to any such lease is located maintains permanent

parcel numbers or sectional indexes pursuant to section 317.20 of the

Revised Code, no such lease shall be accepted for record after December 31,

1984, unless it contains the applicable permanent parcel number and the

information required by section 317.20 of the Revised Code to index such

lease in the sectional indexes; and, in the event any such lease recorded

after December 31, 1984, is subsequently assigned in whole or in part, and

the county in which the land subject thereto is located maintains records

by microfilm or other microphotographic process, the assignment shall

contain the same descriptive information required to be included in the

original lease by this sentence, but the omission of the information

required by this section does not affect the validity of any lease.

Whenever any such lease is forfeited for failure of the lessee, his

successors or assigns to abide by specifically described covenants provided

for in the lease, or because the term of the lease has expired, the lessee,

his successors or assigns, shall have such lease released of record in the

county where such land is situated without cost to the owner thereof.


No such lease or license is valid until it is filed for record, except as

between the parties thereto, unless the person claiming thereunder is in

actual and open possession.

 

Back to the Law Page

Page last updated March 1, 1999       Conctact Webmaster