Missouri State Laws on Optical Images
State Archivist and Records Manager:
Missouri State Archives
600 W. Main St., P.O. Box 1747, Jefferson City, MO 65101
573-751-3280 fax: firstname.lastname@example.org
Missouri Revised Statutes
Chapter 109 Public and Business Records Section 109.120 January 1, 1996 [redbar]
Records reproduced by photostatic process--cost--marginal releasesprohibited.
109.120. 1. The head of any business, industry, profession, occupation or
calling, or the head of any state, county or municipal department,
commission, bureau or board may cause any and all records kept by such
official, department, commission, bureau, board or business to be
photographed, microphotographed, photostated or transferred to other
material using photographic, video, or electronic processes and the judges
and justices of the several courts of record within this state may cause
all closed case files more than five years old to be photographed,
microphotographed, photostated, or transferred to other material using
photographic, video, or electronic processes. Such reproducing material
shall be of durable material and the device used to reproduce the records
shall be such as to accurately reproduce and perpetuate the original
records in all details.
3. When any recorder of deeds in this state is required or authorized by
law to record, copy, file, recopy, replace or index any document, plat, map
or written instrument, he may do so by photostatic, photographic,
microphotographic, microfilm, or similar mechanical process which produces
a clear, accurate and permanent copy of the original. The reproductions so
made may be used as permanent records of the original. When microfilm or a
similar reproduction is used as a permanent record by recorder of deeds,
duplicate reproductions of all recorded documents, indexes and files
required by law to be kept by him shall be made and one copy of each
document shall be stored in a fireproof vault and the other copy shall be
readily available in his office together with suitable equipment for
viewing the filmed record by projection to a size not smaller than the
original and for reproducing copies of the recorded or filmed documents for
any person entitled thereto. In all cases where instruments are recorded
under the provisions of this section by microfilm, any release, assignment
or other instrument affecting a previously recorded instrument by microfilm
may not be made by marginal entry but shall be filed and recorded as a
separate instrument and shall be in a separate book, cross-indexed to the
document which it affects.
(L. 1945 p. 1427 §§ 1, 3, A. 1949 H.B. 2048, A.L. 1963 p. 157,
A.L. 1986 S.B. 732)
109.130. Such reproduction of the original records shall be deemed to be an
original record for all purposes provided that the reproduction is equal inresolution to microfilm produced under those standards set forth insubsection 4 of section 109.241, and shall be admissible in evidence in all
courts or administrative agencies. A facsimile, exemplification or
certified copy thereof shall, for all purposes recited in sections 109.120
to 109.140, be deemed to be a transcript, exemplification or certified copy
of the original.
Records defined (first class counties).
109.500. "Records", as used in sections 109.500 and 109.510, means
documents, books, papers, photographs, maps, sound recordings, or other
material, regardless of physical form or characteristics, made or received
pursuant to law or in connection with the transaction of official business.
Library museum material made or acquired and preserved solely for reference
or exhibition purposes, extra copies of documents preserved only for
convenience of reference, and stocks of publications and of processed
documents are not included within the definition of records as used in
sections 109.500 and 109.510, and are hereinafter designated as "nonrecord"
materials; and any record designated or treated as a record under state
(L. 1969 H.B. 161 § 1)
Data processing may be used for all records (first class counties).
109.510. Other provisions of law notwithstanding, automation dataprocessing equipment and procedures may be utilized for all records
required by law of county officials, including circuit clerks, in counties
of the first class.
(L. 1969 H.B. 161 § 2)
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